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Thursday
Nov172016

The secret to getting kids to take care of their tech

 

Incident One. I received an unsettling email from our high school media specialist last week. "For the first time this year," he wrote, "all our loaner Chromebooks have been checked on the same day." This is terrible, I thought, kids are losing, forgetting, breaking, not charging, etc their 1:1 devices in huge numbers! The naysayers were right about kids not being responsible enough to be issued a computer! The Luddites have won the day!

Then I asked how many loaner Chromebooks were available. 18. So out of 2600 kids fewer than 18 forgot, broke, didn't charge, lost etc. their device until that fateful day. That's, uh, let's see 18 divided by 2600 - just a bit more than 1/2 of 1% of kids did not having a working device on any given school day.

I call that miraculous.

Incident Two. In an attempt to figure out what is sucking up our Internet bandwidth recently, we've been looking carefully at usage logs. Snapchat usually appears among the top five web applications that are eating our bandwidth. And the lack of bandwidth seems to be creating some major problems with kids using some reading and math intervention programs (Read180 and System44) so there is some urgency to finding a solution to better network throughput. So we discussed blocking Snapchat.

We had not previously blocked social networking or communication tools in the district. Part of our school district's mission is to help kids become "real world ready" and social networking besides having business and educational uses* is a part of the real world, like it or not. Blocking social networking tools from school networks disenfranchises students who cannot afford personal Internet access. (See The Neglected Side of Intellectual Freedom.)

We did not block Snapchat.

Is there a relationship? I've long argued that if school technology is only permitted for academic uses, students will begin treating it with no more respect than a textbook. I can't get into the LMS or digital textbook or word processor when my device is not charged? - big deal. 

Ah, but if forgetting my device at home means I can't communicate with my peers, can't search the latest fashions or movie reviews or sports scores, and can't read on topics of personal relevance and interest, I will be careful with that magic box. 

By allowing kids to use technology in meaningful and enjoyable ways, we are increasing the likelihood of kids taking better care of their tech. Seems like a no-brainer to me.

OK, have at me...

*Yes, Snapchat has non-recreational uses:

Hejazi, Aria and James Zhuang Snapchat metamorphizes education. The Epitaph, December 12, 2105.

Nussey, Virginia. 15 Tips on How to Use Snap Chat for Business, Bruce Clay Inc, 10/28/2016

Image source

Sunday
Nov132016

BFTP: E-vils of E-mail

Johnson’s First Sign of Technology Literacy: Knowing when to use technology and when not to use technology. (More rules.)

In the September 2011 Educational Leadership journal, Principal Thomas R. Hoerr lamented that he was "too plugged in" - that e-mail was trapping him at his desk, writing:

I know I'm not alone in spending hours each day initiating and responding to e-mails. Like many of you, I receive nearly 200 e-mails each day. Although some are junk (I can't believe how many lotteries I've won, even when I didn't enter them!), the bulk of them are from staff members, students' parents, or other educators. I feel compelled to respond to them all. Almost every message is a piece of an ongoing dialogue, and if I'm absent, what does that say? So I usually enter the e-fray, sometimes sending lengthy comments and occasionally offering a pithy retort. Consequently, e-mail is with me way too much. I check my e-mail before my first cup of morning coffee and after my evening is over (and sometimes when I wake up in the night).

In the September 29, 2011 Minneapolis Star-Tribune, Chris Anderson offers a similar tale of being overwhelmed:

An e-mail inbox has been described as a to-do list that anyone in the world can add to. If you're not careful, it can gobble up most of your week. Then you've become a reactive robot responding to other people's requests, instead of a proactive agent addressing your own priorities.

Anderson then offers The E-mail charter

10 Rules to Reverse the Email Spiral


1. Respect Recipients' Time 
This is the fundamental rule. As the message sender, the onus is on YOU to minimize the time your email will take to process. Even if it means taking more time at your end before sending. 

2. Short or Slow is not Rude 
Let's mutually agree to cut each other some slack. Given the email load we're all facing, it's OK if replies take a while coming and if they don't give detailed responses to all your questions. No one wants to come over as brusque, so please don't take it personally. We just want our lives back! 

3. Celebrate Clarity 
Start with a subject line that clearly labels the topic, and maybe includes a status category [Info], [Action], [Time Sens] [Low Priority]. Use crisp, muddle-free sentences. If the email has to be longer than five sentences, make sure the first provides the basic reason for writing. Avoid strange fonts and colors. 

4. Quash Open-Ended Questions 
It is asking a lot to send someone an email with four long paragraphs of turgid text followed by "Thoughts?". Even well-intended-but-open questions like "How can I help?" may not be that helpful. Email generosity requires simplifying, easy-to-answer questions. "Can I help best by a) calling b) visiting or c) staying right out of it?!" 

5. Slash Surplus cc's 
cc's are like mating bunnies. For every recipient you add, you are dramatically multiplying total response time. Not to be done lightly! When there are multiple recipients, please don't default to 'Reply All'. Maybe you only need to cc a couple of people on the original thread. Or none.

6. Tighten the Thread 
Some emails depend for their meaning on context. Which means it's usually right to include the thread being responded to. But it's rare that a thread should extend to more than 3 emails. Before sending, cut what's not relevant. Or consider making a phone call instead. 

7. Attack Attachments 
Don't use graphics files as logos or signatures that appear as attachments. Time is wasted trying to see if there's something to open. Even worse is sending text as an attachment when it could have been included in the body of the email. 

8. Give these Gifts: EOM NNTR 
If your email message can be expressed in half a dozen words, just put it in the subject line, followed by EOM (= End of Message). This saves the recipient having to actually open the message. Ending a note with "No need to respond" or NNTR, is a wonderful act of generosity. Many acronyms confuse as much as help, but these two are golden and deserve wide adoption. 

9. Cut Contentless Responses 
You don't need to reply to every email, especially not those that are themselves clear responses. An email saying "Thanks for your note. I'm in." does not need you to reply "Great." That just cost someone another 30 seconds. 

10. Disconnect! 
If we all agreed to spend less time doing email, we'd all get less email! Consider calendaring half-days at work where you can't go online. Or a commitment to email-free weekends. Or an 'auto-response' that references this charter. And don't forget to smell the roses. 

 

I can identify with both Hoerr and Anderson. I get dozens and dozens of e-mails each day that beg a response. And I am sure others on staff would accuse me of being far too ready to send out e-mail myself. (I really am going to re-read the Charter now and then.)

But I can also offer a couple other e-mail problems that seems just as pernicious.

The first is blaming a lack of an e-mail response on a lack of progress on a task. When asked why something is not done, nine times out ten the response is: "Well, I sent an e-mail and I haven't heard back."

The second problem is trying to solve problems that carry emotional baggage or are very complex using e-mail alone. When an exchange gets emotional in e-mail, I've never seen it get more empathetic or resolvable - only worse. If you can't solve your problem in a single e-mail exchange, it's time to try another means of communication.

Here's a pretty good solution to both these problems - pick up the damn phone and call. Or even better, if geography is not an issue, go visit the other person. It is cruel to give bad news to another person unless you can look them in the eye. Compliments seem disingenuous when dashed off in a quick e-mail. (And how do you really feel about birthday wishes on Facebook?) And if a person won't make the time to visit with me about a problem, I take it as a sign that the problem just isn't that important.

I love e-mail. In its place.

Image source

Original post September 30, 2011

Friday
Nov112016

Ending the range wars - redeux

We want to bring library and IT people together so each gets a better understanding of the current philosophy and best practice in each others' roles. Some of the challenges we're dealing with are overlap in roles, questions in chain of command, allocation of resources and budget, and level of influence in the educational program of the school. We'd like those participants who come from the same school to work together to develop clarity and a common plan . Those librarians and tech people who come individually can develop proposals they can take back to their school.

That is my charge from an organization of international schools wanting a workshop about this time next year. The dilemmas posed by two positions in a school with possibly overlapping responsibilities and probably differing priorities is one which I have been struggling for nearly 30 years. And as you, dear readers know, when I wrestle with an issue, I usually do it out loud in my blog or in my published writings.

So here is a short bibliography of writings about the relationship between librarians and technologists:

I sense that both the roles of both the librarian and the technology specialist are changing, evolving and will be for sometime. This workshop will need to be about making good decision, managing change, planning and collaboration, dealing with conflict ...

I hope to learn a lot.